Administrative Assistant - Utilities and Public Works
3.
2 Mount Dora, FL Mount Dora, FL Full-time Full-time $18.
11 - $21.
73 an hour $18.
11 - $21.
73 an hour 1 hour ago 1 hour ago 1 hour ago Administrative Assistant - Utilities & Public Works Public Works & Utilities Full Time - Non-Exempt Pay Range:
$18.
11/hr - $21.
73/hr DOQ Performs administrative level work, including highly responsible administrative support to three Departments.
The job directly interfaces with the public and coordinates responses to utility emergencies and storm events.
Work is completed under the general supervision of the Administrative Supervisor and Department Directors and performance is measured through the results of assigned work.
The employee works with considerable independence and initiative.
Essential Duties Provide administrative assistance to three Directors and various Staff members.
Primarily meets, greets and directs the general public.
Primarily answers incoming phone lines for Public Works, Utilities & Plant Operations and Electric Utility Departments, taking messages, creating work orders and directing callers.
Distributes information according to City/Department ordinances, rules, regulations and policies.
Assist in dispatching trouble calls on city-wide radio by gathering important pertinent information from the public and transmitting it to the field to minimize outage time.
Assist in maintaining all department's work order files by creating and closing work orders and updating their status in the BS&A software program Handles all mail, incoming and outgoing for the Departments.
Also reviews and distributes all incoming mail.
Research, compose and type effective correspondence and memorandums, charts, and reports and makes copies as needed.
Establish and maintain filing system/records for the departments.
Follow retention schedules according to the State Records Retention Standards.
Prepare various city forms as needed by the three departments.
Process and assist with budget transfers and amendments.
Assist in requisition of materials and supplies, enter coded invoices for payment, prepare check requests, and if necessary budget transfers and amendments.
Perform related functions for Department Directors, Division Managers and Crew Leaders as assigned.
Give out information according to department rules, regulations and policies.
Performs other related functions as assigned.
Qualifications High School Graduate or GED required.
Must have at least two (2) years of office/administrative experience.
Excellent typing skills, computer knowledge, and a good command of the English language.
Training or course work in office/administrative business or related field preferred.
A comparable amount of education and/or experience can be substituted for the minimum qualifications.
Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period.
Must possess a valid Florida Driver's License.
A comprehensive job description is available upon request.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.
S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
The City of Mount Dora is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Mount Dora is a drug-free, smoke-free, EOE.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Mount Dora, FL Mount Dora, FL Full-time Full-time $18.
11 - $21.
73 an hour $18.
11 - $21.
73 an hour 1 hour ago 1 hour ago 1 hour ago Administrative Assistant - Utilities & Public Works Public Works & Utilities Full Time - Non-Exempt Pay Range:
$18.
11/hr - $21.
73/hr DOQ Performs administrative level work, including highly responsible administrative support to three Departments.
The job directly interfaces with the public and coordinates responses to utility emergencies and storm events.
Work is completed under the general supervision of the Administrative Supervisor and Department Directors and performance is measured through the results of assigned work.
The employee works with considerable independence and initiative.
Essential Duties Provide administrative assistance to three Directors and various Staff members.
Primarily meets, greets and directs the general public.
Primarily answers incoming phone lines for Public Works, Utilities & Plant Operations and Electric Utility Departments, taking messages, creating work orders and directing callers.
Distributes information according to City/Department ordinances, rules, regulations and policies.
Assist in dispatching trouble calls on city-wide radio by gathering important pertinent information from the public and transmitting it to the field to minimize outage time.
Assist in maintaining all department's work order files by creating and closing work orders and updating their status in the BS&A software program Handles all mail, incoming and outgoing for the Departments.
Also reviews and distributes all incoming mail.
Research, compose and type effective correspondence and memorandums, charts, and reports and makes copies as needed.
Establish and maintain filing system/records for the departments.
Follow retention schedules according to the State Records Retention Standards.
Prepare various city forms as needed by the three departments.
Process and assist with budget transfers and amendments.
Assist in requisition of materials and supplies, enter coded invoices for payment, prepare check requests, and if necessary budget transfers and amendments.
Perform related functions for Department Directors, Division Managers and Crew Leaders as assigned.
Give out information according to department rules, regulations and policies.
Performs other related functions as assigned.
Qualifications High School Graduate or GED required.
Must have at least two (2) years of office/administrative experience.
Excellent typing skills, computer knowledge, and a good command of the English language.
Training or course work in office/administrative business or related field preferred.
A comparable amount of education and/or experience can be substituted for the minimum qualifications.
Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period.
Must possess a valid Florida Driver's License.
A comprehensive job description is available upon request.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.
S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
The City of Mount Dora is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Mount Dora is a drug-free, smoke-free, EOE.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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